Introducing the Advanced Maintenance Module in SMPPCenter v7.5

Optimize Your Database, Reclaim Storage, and Maintain Peak Performance

Overview

We’re excited to announce the release of the Maintenance Module in SMPPCenter v7.5 – a comprehensive suite of tools designed to help administrators efficiently manage their platform’s database, optimize storage, and maintain system performance. This powerful new module addresses one of the most common challenges faced by SMS gateway administrators: managing inactive user data and cleaning up logs that consume valuable server resources.

Advanced Maintenance Module Illustration

Why the Maintenance Module Matters

As your SMS platform grows, so does your database. Inactive users leave behind sender IDs, message templates, groups, contacts, and extensive log files that accumulate over time. These remnants:

Consume valuable disk space – Leading to storage costs and potential performance degradation
Slow down database queries – Affecting overall system responsiveness
Complicate data management – Making it harder to focus on active users
Increase backup sizes – Resulting in longer backup times and higher storage costs

The Maintenance Module solves these challenges by providing a centralized, safe, and efficient way to clean up your database while maintaining complete audit trails.

Key Features

1. Archived Server Files Management

Manage your server’s archived files with ease, ensuring you never lose important data while freeing up storage space.

What It Does:

Lists all archived files from your configured archive directory
Displays file size, modification date, and download status
Prevents accidental deletion by tracking downloaded files
Ensures files are backed up before deletion

How It Helps:

Reclaim disk space from old archived files
Maintain organized backups with download tracking
Safely remove files only after securing copies
Monitor archive growth and manage storage proactively

Best Practices:

Review archived files monthly
Download important files before deletion
Maintain a separate backup location for critical archives
Set up alerts when archive directory exceeds storage thresholds

2. Delete Sender IDs for Inactive Users

Clean up sender IDs from users who are no longer active on your platform.

What It Does:

Lists all inactive users (status ≠ 1) with their sender ID counts
Displays user information, reseller details, and user status
Provides quick impersonate links for verification
Offers bulk export before deletion for backup purposes
Processes deletions in batches for large datasets (handles millions of records)

How It Helps:

Free up sender ID slots for active users
Reduce database clutter and improve query performance
Maintain compliance by removing inactive user data
Export data for archival or audit purposes

How to Use:

Navigate to Admin Panel → Maintenance → Delete Sender IDs
Review the list of inactive users and their sender ID counts
Use the impersonate link to verify user status if needed
Click Export to create a backup CSV/ZIP file (recommended)
Click Delete on individual users to remove their sender IDs
Confirm the deletion in the popup dialog
System logs the action for audit trail

Performance Note: For datasets exceeding 1 million records, the system automatically processes exports in batches of 10,000 records to prevent server overload.

3. Delete Message Templates for Inactive Users

Remove message templates from inactive users to declutter your database.

What It Does:

Lists inactive users with their message template counts
Shows comprehensive template details (DLT IDs, message types, regex patterns)
Exports template data with all associated information
Handles sender IDs in templates with pipe-separated format to prevent CSV parsing issues
Processes large exports efficiently with batch processing

How It Helps:

Clean up unused message templates
Improve template management interface performance
Maintain only relevant templates for active users
Preserve template data through export functionality

How to Use:

Go to Admin Panel → Maintenance → Delete Message Templates
Review inactive users and their template counts
Export templates for backup (system creates ZIP file automatically)
Delete templates for selected users
System provides confirmation and logs the activity

Technical Details:

Templates are exported with full details including regex, message type, DLT entity IDs, and associated sender IDs
Large exports trigger performance warnings and use optimized batch processing
Automatic memory management prevents server crashes during large operations

4. Delete Groups & Contacts for Inactive Users

Comprehensive cleanup of contact groups and their associated contacts for inactive users.

What It Does:

Displays inactive users with total group and contact counts
Implements cascade deletion (deletes contacts within groups before deleting groups)
Exports detailed contact information including group assignments
Shows user and reseller information for verification
Processes deletions safely with proper foreign key handling

How It Helps:

Reclaim database space from inactive contact lists
Improve contact management performance
Maintain clean, organized contact database
Ensure data integrity through cascade deletion

How to Use:

Access Admin Panel → Maintenance → Delete Groups & Contacts
View inactive users with their group/contact statistics
Export contact data (includes contact details with group mappings)
Delete groups and contacts for selected users
System handles cascade deletion automatically (contacts deleted first, then groups)

Export Format:
The CSV export includes:

Contact name, mobile number, email
Group ID and group name
User ID and username
Complete contact details for comprehensive backup

5. Log Management & Cleanup (NEW)

The most powerful feature – manage and optimize your system logs with precision.

What It Does:

Manages 6 different log types:
SMPP Session Logs – Connection and session data
Activity Logs – User actions and system events
Login Trail Logs – Authentication attempts and successful logins
Attempts Logs – Failed login attempts for security monitoring
Notifications – System and user notifications history
File Upload History – Track all file uploads
Time-based filtering: 3 months old, 6 months old, or 1+ year old
Real-time statistics: Record count and table size for each log type
Batch export and delete operations
Smart button states (disabled when no records available)
Performance warnings for large operations

How It Helps:

Dramatically reduce database size – Logs can consume gigabytes of space
Improve query performance – Smaller log tables mean faster queries
Maintain relevant data – Keep recent logs, archive or delete old ones
Optimize backups – Smaller databases mean faster, cheaper backups
Meet compliance requirements – Retain logs for required periods, remove when no longer needed

How to Use:

Navigate to Admin Panel → System → Maintenance → Log Management

For each log type, select the time period from the dropdown:

3 months old – Deletes/exports records older than 3 months
6 months old – Deletes/exports records older than 6 months
More than 1 year old – Deletes/exports records older than 1 year

System automatically loads statistics showing:

Total record count matching the time filter
Table size in MB

To Export:

Click the Export button
System processes in batches (10,000 records at a time)
Downloads CSV file automatically (ZIP for large files)
Activity is logged for audit purposes

To Delete:

Click the Delete button
Confirm the deletion in the popup
System processes in batches to prevent timeouts
Records are permanently removed
Activity is logged

Important Notes:

Export buttons are disabled if no records match the filter
For datasets over 1 million records, expect processing time of 2-10 minutes
Memory limit is automatically increased to 512MB for large operations
Script timeout is extended to 10 minutes for batch processing
All operations are logged in the activity log for complete audit trail

Recommended Schedule:

Activity Logs – Clean every 6 months
Login Trail Logs – Clean every 6 months (retain recent for security analysis)
Attempts Logs – Clean every 3 months (security monitoring)
SMPP Session Logs – Clean every 6 months
Notifications – Clean every 6 months
File Upload History – Clean every 1 year recommended

Safety Features

Complete Audit Trail

Every action in the Maintenance Module is logged to the activity log, including:

Administrator username who performed the action
Timestamp of the operation
Number of records affected
Type of operation (export/delete)

Export Before Delete

Always export data before deletion to:

Create backups for compliance
Review data before permanent removal
Restore data if needed later

Batch Processing

For large datasets:

Prevents server crashes
Avoids timeout errors
Manages memory efficiently
Provides smooth operation even with millions of records

Confirmation Dialogs

All delete operations require confirmation to prevent accidental data loss.

Performance Warnings

System alerts you when operations will take longer due to dataset size.

Performance Impact

Before Maintenance Module:

Database size grows indefinitely
Backup times increase monthly
Query performance degrades over time
Manual SQL queries required for cleanup
Risk of accidental data loss

After Maintenance Module:

✅ 60-80% reduction in database size (typical for platforms 1+ year old)
✅ 50% faster backup times
✅ Improved query performance across the platform
✅ One-click cleanup with safety features
✅ Complete audit trail for compliance

Real-World Use Case

Scenario: A reseller platform with 5,000 users (1,200 inactive) running for 2 years.

Before Cleanup:

Database size: 15 GB
Backup time: 25 minutes
Login trail table: 8.5 million records (4.2 GB)
Activity log: 12 million records (6.8 GB)
Inactive users’ sender IDs: 4,500 entries

After Using Maintenance Module:

Deleted logs older than 6 months → Freed 8 GB
Removed inactive users’ sender IDs → Cleaned up 4,500 entries
Deleted inactive users’ templates → Removed 2,100 templates
Cleaned up groups/contacts → Removed 45,000 contacts

Results:

Database size: 6.2 GB (58% reduction)
Backup time: 10 minutes (60% faster)
Improved dashboard load time by 40%
Freed up server disk space for active operations

Best Practices

Monthly Maintenance Routine:

Week 1: Assessment

Review inactive user statistics
Check log table sizes
Identify cleanup opportunities

Week 2: Export & Backup

Export all data marked for deletion
Verify exports are complete
Store backups in secure location

Week 3: Cleanup

Delete inactive users’ data
Clean up logs older than 6 months
Remove archived files (after download)

Week 4: Verification

Verify database size reduction
Check system performance improvements
Review audit logs

Quarterly Deep Clean:

Delete logs older than 1 year
Review and update archive policies
Analyze inactive user patterns
Plan capacity for next quarter

Annual Review:

Full database optimization
Archive historical data
Update retention policies
Review compliance requirements

Getting Started

Update to SMPPCenter v7.5
Navigate to Admin Panel → System → Maintenance
Start with Log Management:

Review current log sizes
Export logs older than 1 year
Delete exported logs

Clean Inactive User Data:

Export sender IDs, templates, groups
Delete after verification or backing up

Set Up Regular Schedule:

Create monthly maintenance calendar
Assign responsibility to team member
Monitor results

Conclusion

The Maintenance Module in SMPPCenter v7.5 represents a significant advancement in platform management capabilities. By providing powerful, safe, and efficient tools for database cleanup and optimization, we’re helping administrators:

Reduce costs through efficient storage management
Improve performance with optimized databases
Maintain compliance through proper data retention
Save time with automated batch processing
Ensure safety with complete audit trails

This module transforms database maintenance from a complex, risky manual task into a simple, safe, and efficient routine operation.

Coming in Version 7.5

The Maintenance Module will be available in SMPPCenter v7.5, scheduled for release in few days. Existing customers will receive the update automatically, and new customers will have access to these powerful tools from day one.

Stay tuned for more updates, and as always, we’re here to help you get the most out of your SMPPCenter platform!

Questions or feedback? Contact our support team at [your support email] or visit our documentation at smppcenter.com/kb/

About SMPPCenter: SMPPCenter is a comprehensive SMPP Software management platform trusted by businesses worldwide for reliable, scalable messaging solutions.

Article published on 08th of October 2025 | SMPPCenter v7.5 Release Announcement